Data protection is essential. However, the importance of data protection has increased dramatically since the 2018 Data Protection Act. These new laws are designed to regulate, protect and limit the flow of data. This also means you must be familiar with the regulations and restrictions in order to ensure you comply with them before you destroy data to avoid paying fees.
Retention Policies And Retention Periods
There are certain regulations regarding data destruction that can prevent you from destroying any documents without permission. Some documents, such as business contracts and employment contracts, have retention periods that must be kept for at most 6 years. You can also have a retention policy for VAT records, pension documents, and contracts. What is the best time to destroy documents?
They Are No Longer Necessary
It is time to end the document’s lifecycle. Documents that are not related to clients, employees, or company information can be destroyed at any point.
You can delete documents if you have scanned some of your hardcopy documents to clear up your filing system. You can save digital backups online, which can help you reduce the storage space of hard copies.
You can delete any non-business-related data or contracts at any time. It is a good idea to have digital copies.
This post was written by Steven Elia Co-Founder and Recycling Director at eCycle Florida. eCycle Florida is a R2 Certified electronics recycling company in the state of Florida. Our processes and procedures are dedicated to the proper destruction and recycling of your electronics. eCycle Florida is your go-to for Orlando electronics recycling.